NAME
The Name of the organization shall be the Canton Girls Swimming and Diving Booster Club (herein after referred to as CGSDBC), and such organization shall not be organized for profit. The Booster Club has its own tax Id number.
OBJECTIVES
- To work for the betterment and growth of Girls Swimming/Diving at Canton High School.
- To encourage and promote the participation in Swimming/Diving at Canton High School and help extend and promote participation in Swimming/Diving at the middle school level.
- To protect and promote the best possible conditions for the total developement of the students who swim/dive for Canton High School.
- To promote, support, and provide assistance to the Canton Swim/Dive program.
- To provide financial assistance to the Canton Swim/Dive program by purchasing items not provided for in the school district budget, yet deemed necessary or beneficial to the program as determined by the Canton Swim/Dive Coaching Staff with consultation from the Athletic Department.
- To insure that all activities conducted by the organization have the approval of the Canton High School Athletics Department.
FUNCTION
To raise funds through a variety of fund-raisers to support The Canton Girls Swimming/Diving financial needs as determined by the coaching staff in conjunction with the Girls Swim/Dive Booster Club.
- Swim Equipment
- Refreshments for the swimmers after meets
- Fire-up Dinner
- Senior Night
- Banquet
COMMITTEE CHAIRS AND MEMBERS
Volunteers from the Club will manage many activities of the Booster Club. These activities involve fundraising, spirit, banquet, fire-up dinner, etc. Generally, the president will ask for volunteers for these committees and then will appoint a committe chair. The committed chair will report to the President and Booster Club members.
Removal Any officer may be removed by a majority vote of the current members along with a majority of the quorum in attendance in a special or general meeting whenever in its judgment the best interest of the organization would be served thereby, but such removal would be without prejudice of the officer removed. Any officer appointed by the board to fill the remainder of an unexpired term of officer may be removed by a majority vote of the board with the same consideration to said officer as previously stated.
MEMBERSHIP
Any Canton Swimming/Diving student or parent may be a member of the CGSWBC. Membership can be initiated by attending regular meetings. The Secretarty will complete attendance. Membership shall be for a term of one-year starting at the November (annual) meeting. This preserves the continuity of the membership list for the purpose of voting.
VOTING
Each member shall be entitled to one vote on such matters brought before the body as a whole at a Booster meeting. Voting shall be by voice or by ballot, this being at the discretion of the President. Students of the high school do not have voting privileges. To participate in the matters requiring a vote, members must attend a majority of the general meetings of the year. If a member is unable to attend the November meeting a proxy vote is available. The voter has 24 hours to get the ballot to the President.
MEETINGS
The Booster Club Chairs will schedule and conduct periodic meetings at least during the spring season for the purpose of informing the Booster Club membership about fundraisers, the coaches wish list, sponsored activities, and to discuss priorities. The president will have an agenda, the secretary will have a report on the previous meeting and the treasurer will report the financial status.
OFFICERS
The CGWDBC is organized to provide a division of responsibilities and to provide a framework to encourage participation by all members. The functions and responsibilities of each position is listed below.
- President-- The President provides over all direction, coordinates all Booster Club activities, conducts periodic meetings, and supports officers in their duties and functions.
- Vice-President-- The Vice President supports the president, by helping where needed and acts for the president if the president is not available.
- Secretary-- The secretary is responsible for minutes of meetings, and maintains a list of Booster Club participants. The secretary will provide a copy of the minutes to the president within 10 days following the meeting. The secretary will support other officers with Booster club mailings as needed.
- Treasurer-- The Treasurer is responsible for maintaining and reporting the status of the financial account of the Booster Club.
The Vice-President, Secretary and Treasurer and committe Chairs report to the President. Collectively, the members for a board that meets periodically when requested by the President, for various purposes (brainstorming, making decisions or recommendations.)
ELECTION OF OFFICERS
Election of officers for the following school year shall take place as the last order of business during the last scheduled meeting prior to the banquet. The election will be directed by the current members and voted by majority rules of only attendees of the last meeting. There shall be no proxies. It will be a closed ballot, as deemed necessary by the President. It is encouraged that parents from all grade levels be respresented when electing officers. This is to ensure continuity from one year to the next.
Terms of Officers- All elected officers shall serve for only one term unless re-elected. The term is designated by the end of the season, thus the scheduled banquet.
Purchasing-- The Booster Club shall make its purchases in its own name, not the name of the school or district. Equipment or materials purchased for schools by the Booster Club becomes the property of the district.
Spending Limit-- The Booster Club shall vote in capital spending items over a limit currently set at $25.00. The board has discretion to spend below that amount.
Record Keeping-- Officers and committee chairs shall retain records (records of finances, procedures, key decisions, lessons learned0. At the end of the year these records will be gathered and presented to the incoming president to insure continuity.
Change in Bylaws-- The Booster Club Board is empowered to make changes to the Booster Club Bylaws. Changes in the bylaws will occur at the annual meeting in November only.
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